Frequently asked questions
When is IARC?
IARC 2019 is scheduled for Monday, May 27th, 2019 from 9am - 6:30pm. This year we will be introducing a banquet dinner at the ROM for the department and invited guests beginning at 6:30pm
Who can attend IARC?
All students and affiliates of the University of Toronto, as well as invited guests are welcome to attend iARC. Registration is required to attend iARC, you can register here.
Who can present research at IARC?
Research presented at IARC must be performed at or in collaboration with a lab or course led by an IBBME faculty member. A list of IBBME faculty members may be found here. Only undergraduate students and graduate students are permitted to present at IARC. Recent IBBME alumni, research associates, and post-doctoral fellows are also permitted on a case-by-case basis. However, research associates and post-doctoral fellows are encouraged to participate in IARC as podium and poster judges instead.
When can I submit my abstract?
Abstract submissions will begin on February 1st, 2019!
Does iARC have a dress code?
Yes, business casual.
I am presenting a poster. What are the requirements?
lease make sure that the dimensions of your poster are less than 5 feet wide and 3 feet tall. Your poster presentation should be between 5-7 mins. Keep in mind you may be asked to present at most three times for three judges for the 1-hour poster session, so the shorter the presentation the more time-effective it may be. For printing your posters, UT poster (http://www.utposter.com/) is offering a 10% discount for anyone presenting at iARC this year. If you are interested in printing with UTPoster, please email us for a discount code. Please pay by cash or lab credit card (personal credit cards are ineligible) and pickup at 339 Bloor St W, 2nd floor, room 215.
Please ensure that you are available at your poster for the duration of the session (which lasts 1 hour each for both the 11:15 am - 12:15 pm session and the 3:15 pm - 4:15 pm session). Three judges will circulate and identify themselves as judges and ask you to present your posters. Once they complete the judging procedure, they will provide you a sticker which you may place on your poster board to keep track of how many judges have completed their rubrics.
On the day of the event, if you are presenting in the morning (11:15 am - 12:15 pm), please set up your poster at Victoria College (Alumni Hall and Foyer) after registering at Isabel Bader theater before 9:15 am. To set up your poster, please know your poster ID for the day of the event and set up your poster on the board with the corresponding ID. (Please check https://www.iarc-ibbme.com/posters/ for your poster ID as well as which session you are assigned to present in). Once you set up your poster, arrive to your poster session promptly by 11:15 am, and please start to take down you poster by 12:10 pm. If you are presenting in the afternoon session (3:15 -4:15 pm), please set up your poster (as described before), prior to 2 pm, arrive promptly by 3:15 pm and start to take down your poster by 4:10 pm. Please ensure that you attend and present during the poster session you are assigned and if you are unable to attend, then please send us an email no later than May 18th at 6:00 pm. Failure to adhere to this deadline and failure to attend will result in disqualification of your abstract from any future iARC events (unless there are unforeseen circumstances).
Both masters and PhD sudents will have two poster awards that will be presented (1st place and runner-up), for a total of 4 poster awards per graduate category. First prize will be a $75 cheque and runner-up will be a $25 cheque. Poster awards will be announced during the reception (5:30 pm - 6:30 pm) at Ned’s cafe. We encourage you all to attend to enjoy an evening of good food and beverages to end a fantastic event.
What is the abstract review process?
Abstracts will be anonymously reviewed by volunteers of the iARC Abstract Review Committee comprised of current IBBME graduate students. Two or more reviewers with expertise relevant to the abstract, as determined by the declared keywords, will judge for scientific merit, academic interest, and quality of written presentation. One or more reviewer(s) external to the research area will evaluate for clarity and appeal to the IBBME community.
I submitted an abstract, when will I know if it's been accepted?
We will send out acceptances for all abstracts in late March by e-mail.
I submitted an abstract, but I want to make changes to it, is this possible?
Kind of. The review process has already begun, but if you send your changes to us via e-mail, we can try to have those changes made before they are published in our program.
If I submitted an abstract, but I no longer want to present at IARC 2019. What should I do?
Please email us as soon as possible.
How big can I make my poster?
Posters can be any size less than 6 feet wide by 3 feet tall.
Can I re-use an old poster from another conference?
Yes, as long as it fits within the size restrictions.
How are poster presentations judged?
Poster presentations will be assigned to one of the two 45-minute blocks. We ask poster presenters to be available for questions from attendees for their assigned blocks. In addition, three or more judges will circulate during the assigned block to evaluate the poster design and presentation.
How long are podium presentations?
Each podium presentation consists of a 10-minute oral presentation and 5-minute question period.